Facility Executive Assistant
4.
0 Gilroy, CA Gilroy, CA Full-time Full-time $20 - $30 an hour $20 - $30 an hour 4 days ago 4 days ago 4 days ago JOB DESCRIPTION TITLE:
Facility Executive Assistant DEPARTMENT:
Facilities REPORTS TO:
Vice President FLSA:
Non-exempt Hourly WHERE:
Gilroy, CA TYPICAL HOURS:
5 days a week, 8 hours a day, Monday through Friday.
Occasional odd hours to support projects.
Position Summary This position will serve as an executive assistant to a Vice President and the facility department.
Candidate will need to be organized with excellent communication skills.
Primary tasks will include scheduling, dispatching vendors, providing meeting support and record keeping.
Essential Duties and Responsibilities Facility Assistant:
The primary duties of this position revolve around the managing and distribution of information throughout an industrial agriculture facility.
This position requires a candidate who will be comfortable working in both an office setting and walking around an industrial facility.
Communication:
Strong communication skills and a high emotional intelligence are essential.
Vendor Coordination:
Contact and schedule vendors as required to handle facility repairs.
Orient visiting technicians and take them to their appropriate work locations.
Schedule routine inspections, cleanings and system calibrations.
Prepare paperwork in advance of visitor arrivals and follow-up to get reports on their departure.
Team Support:
Coordinate with internal and external teams to schedule facility meetings.
Track department calendars in Outlook.
Coordinate resources required for team meetings; set up meeting rooms, prepare printouts, pick-up and distribute food.
Take notes in staff meetings and distribute to attendees.
Upkeep Records:
Complete data entry on collected reports and distribute as appropriate.
Create spreadsheets in Microsoft Excel, including visual representations of data.
Follow up with employees on missing reports.
Keep archives and libraries organized for easy access.
Regularly update safety resources including SDS binders and evacuation documents.
Help to complete government compliance records and inspections.
Office Support:
Order and organize office supplies.
Mail and track packages for facility departments.
Distribute documents as needed.
Coordinate office building services including cleaning and repairs.
Desired Qualifications (Education, Experience, Skills) Excellent oral and written communication skills.
Efficient organization and time management skills.
Computer literate; emphasis on Microsoft Outlook, Word and Excel.
Associate's or Bachelor's degree desired.
Current students or candidates with prior experience will also be considered.
Physical Demands and Work Environment The description of the physical demands and the work environment characteristics here represent those that must be met by an employee to successfully perform and those an employee encounters while performing the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand.
The employee is occasionally required to sit; walk; climb ladders and stairs; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
While performing the duties of this job, the employee is exposed to plant environment to include moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and explosives.
Safety Glasses must be worn at all times.
The noise level in the work environment is usually moderate.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Legal
Disclaimer:
This document is intended for informational purposes only and by no means should replace or substitute other legal documents (governmental or non-governmental) reflecting similar content or advice.
If you have legal questions concerning your situation or the information provided, you should consult with an attorney.
If interested in applying for this position, please contact Jason Christopher at Christopher Ranch.
Jason Christopher; email protected Job Type:
Full-time Pay:
$20.
00 - $30.
00 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Education:
Associate (Preferred)
Experience:
Administrative
Experience:
1 year (Preferred) Microsoft Office:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Gilroy, CA Gilroy, CA Full-time Full-time $20 - $30 an hour $20 - $30 an hour 4 days ago 4 days ago 4 days ago JOB DESCRIPTION TITLE:
Facility Executive Assistant DEPARTMENT:
Facilities REPORTS TO:
Vice President FLSA:
Non-exempt Hourly WHERE:
Gilroy, CA TYPICAL HOURS:
5 days a week, 8 hours a day, Monday through Friday.
Occasional odd hours to support projects.
Position Summary This position will serve as an executive assistant to a Vice President and the facility department.
Candidate will need to be organized with excellent communication skills.
Primary tasks will include scheduling, dispatching vendors, providing meeting support and record keeping.
Essential Duties and Responsibilities Facility Assistant:
The primary duties of this position revolve around the managing and distribution of information throughout an industrial agriculture facility.
This position requires a candidate who will be comfortable working in both an office setting and walking around an industrial facility.
Communication:
Strong communication skills and a high emotional intelligence are essential.
Vendor Coordination:
Contact and schedule vendors as required to handle facility repairs.
Orient visiting technicians and take them to their appropriate work locations.
Schedule routine inspections, cleanings and system calibrations.
Prepare paperwork in advance of visitor arrivals and follow-up to get reports on their departure.
Team Support:
Coordinate with internal and external teams to schedule facility meetings.
Track department calendars in Outlook.
Coordinate resources required for team meetings; set up meeting rooms, prepare printouts, pick-up and distribute food.
Take notes in staff meetings and distribute to attendees.
Upkeep Records:
Complete data entry on collected reports and distribute as appropriate.
Create spreadsheets in Microsoft Excel, including visual representations of data.
Follow up with employees on missing reports.
Keep archives and libraries organized for easy access.
Regularly update safety resources including SDS binders and evacuation documents.
Help to complete government compliance records and inspections.
Office Support:
Order and organize office supplies.
Mail and track packages for facility departments.
Distribute documents as needed.
Coordinate office building services including cleaning and repairs.
Desired Qualifications (Education, Experience, Skills) Excellent oral and written communication skills.
Efficient organization and time management skills.
Computer literate; emphasis on Microsoft Outlook, Word and Excel.
Associate's or Bachelor's degree desired.
Current students or candidates with prior experience will also be considered.
Physical Demands and Work Environment The description of the physical demands and the work environment characteristics here represent those that must be met by an employee to successfully perform and those an employee encounters while performing the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand.
The employee is occasionally required to sit; walk; climb ladders and stairs; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
While performing the duties of this job, the employee is exposed to plant environment to include moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and explosives.
Safety Glasses must be worn at all times.
The noise level in the work environment is usually moderate.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Legal
Disclaimer:
This document is intended for informational purposes only and by no means should replace or substitute other legal documents (governmental or non-governmental) reflecting similar content or advice.
If you have legal questions concerning your situation or the information provided, you should consult with an attorney.
If interested in applying for this position, please contact Jason Christopher at Christopher Ranch.
Jason Christopher; email protected Job Type:
Full-time Pay:
$20.
00 - $30.
00 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Education:
Associate (Preferred)
Experience:
Administrative
Experience:
1 year (Preferred) Microsoft Office:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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